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What We Handle
Production support built for real-world conferences
We can step in as your technical team (or reinforce your existing team) and cover the pieces that usually cause stress:
- Audio support (wireless mics, handhelds/lavs, podium mic, basic mixing, speaker handoffs)
- Projection & screens (slides on screen, confidence monitor if needed, clean cable management)
- Video switching (presenter + slides + audience cam + stage cam, as needed)
- Livestreaming (YouTube, Vimeo, Zoom, Teams, Webex—whatever your org uses)
- Multi-session recording (capture sessions for post-event access, internal training, or compliance)
- Hybrid support (remote presenters, remote Q&A, audience mics, and clean audio routing)
- Walk-in music + stingers (simple polish that makes the room feel professional)
- Day-of stage management (mic placement, slide advances, keeping transitions smooth)
If you don’t know what you need, that’s normal. We’ll help you map the event to a simple plan.
Planning Support
Planning support from people who’ve run a lot of conferences
We don’t just execute the technical side—we help plan it. Having supported conferences, summits, and multi-session events, we know where things tend to break and how to prevent that early.
We can assist with:
- Technical planning aligned with your agenda
- Mic strategy and speaker flow
- Hybrid logistics and rehearsal timing
- A simple run-of-show that keeps the day predictable
Packages
No two conferences are the same. Room layouts, agendas, audiences, and technical needs all vary—and your production setup should reflect that.
We build custom conference support packages based on your event’s specific needs, venue, and goals. That might mean scaling up for a keynote-heavy summit, simplifying for a single-room training, or designing a hybrid setup that works smoothly for both in-person and remote attendees.
The packages below are examples of common configurations we provide. They’re starting points—not limitations—and can be adjusted, combined, or expanded to fit your event.
Conference Essentials
For single-room events that need solid sound and smooth slides.
- Wireless mic support (1–2 mics)
- Basic audio mixing
- Slide/projection support
- On-site tech to run the room
Best for: trainings, workshops, single-track conferences
Hybrid + Livestream
For events that need to serve both in-person and online audiences.
Everything in Essentials, plus:
- Livestream setup + monitoring
- Camera coverage (1–2 cameras)
- Clean audio feed to stream
- Stream recording
Best for: public-facing events, board/association sessions, statewide audiences
Full Conference Production
For higher-stakes events where you want a polished experience and strong recordings.
Includes Hybrid + Livestream, plus:
- Multi-camera coverage (as needed)
- Video switching (slides + camera angles)
- Session-by-session recording workflow
- Run-of-show support and tighter show pacing
Best for: multi-speaker summits, keynote-focused events, sponsor-facing conferences
Add-Ons
Pick what fits your event and budget.
- Additional wireless mics (handheld/lav)
- Panel / audience Q&A mic runners
- Additional cameras (stage, audience, wide safety)
- Session file delivery (organized by breakout/session)
- Basic highlight recap (simple, professional)
- On-screen graphics (lower thirds, title cards)
- Remote presenter integration / rehearsal support
- Extra rooms (breakout room support / additional operator)
What We Need From You
o keep things smooth, we’ll ask for:
- Event date, venue, and room details
- Agenda (even a rough one is fine)
- Estimated audience size
- Whether you need livestreaming and/or recording
- Any venue AV notes (existing sound system? projector? house tech contact?)
- Your preferred delivery goals (recordings only vs. edited sessions vs. highlight recap)
FAQs
Sometimes. Many venues already have in-house audio, and we can patch in and run it. If you need us to provide speakers and a full PA, we can quote that based on room size and venue requirements.
Yes. We can support Zoom, Teams, Webex, or a private stream platform—whatever your org is already using.
Yes. We can deliver full recordings, organized by session. If you want edited versions, captions, or chaptering, we can add that too.
Yes—depending on schedule and staffing. Tell us how many rooms and how many sessions overlap, and we’ll build a plan.
We plan arrival based on complexity—enough time for setup, audio checks, slide testing, and any presenter needs.
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Request a Quote
Let’s make your conference feel effortless.
Tell us your date, venue, and a quick overview of your agenda. We’ll recommend a setup that fits your space, your audience, and your budget—without overcomplicating things.